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REQUEST FOR PROPOSALS


RFP No.: 2018-01

Subject: Financial & Compliance Audit Services


The Ozark Regional Transit invites Proposals for the matters, services and/or items described herein in accordance with the provisions hereof.
Proposals MUST be received on or before the Proposal Opening Date and time set forth herein: January 11, 2018 by 2:00 p.m. CST.

Sincerely,

Mindy Campbell,
Chief Financial Officer


DOWNLOAD BID PACKET


SOLICITATION

ORT is soliciting proposals from qualified firms or individuals who meet the conditions set forth herein to conduct annual financial and compliance audits for Ozark Regional Transit Authority (ORT), 2423 East Robinson Avenue, Springdale, Arkansas, 72764, hereinafter described in accordance with this request for bid. A complete bid package may be obtained directly from ORT or may be downloaded from the ORT website at www.ozark.org.

All proposals must be delivered to ORT, postage prepaid if mailed, to ORT's address in a sealed envelope with the words "RFP # 2018-01 Response Proposal Enclosed" prominently marked on both sides of the envelope. All proposals must be submitted to ORT in accordance with the provisions hereof on or before the Submission Deadline. No proposal submitted after the Submission Deadline will be considered.

Proposals in Response to Request for Proposal # 2018-01

1) Debarment of Suspension Certification
2) Certification of Restriction on Lobbying

Proposals submitted to ORT in accordance with the requirements hereof shall be publicly opened and examined on the Proposal Opening Date: January 11, 2018 at 2 PM. PLEASE BE ADVISED that the contents of each Proposal, including documents marked proprietary, may be made public.

Any request for clarifications must be in writing and submitted by the Proposed to ORT by December 14, 2017. Responses will be made by ORT on or before December 21. 2017.

All inquiries regarding this RFP should be directed to Mindy Campbell.

BID SPECIFICATIONS

Ozark Regional Transit is requesting written proposals from qualified firms or individuals interested in conducting annual financial and compliance audits for Ozark Regional Transit Authority, Inc.

Any interested party is requested to make a formal proposal to accomplish the Scope of Services described herein, and in the form prescribed. The proposal is to be signed by a duly authorized official of the proposer and shall be submitted in the time and manner described.

ORT’s fiscal year ends on December 31st.

ORT desires a three year base contract (2017 – 2019) with the option of two (2) one year renewals at ORT’s discretion.

ORT reserves the right to reject any and all proposals and to negotiate separately with any firm in a manner deemed appropriate to serve the best interest of ORT.
If an award of contract is made as a result of these proposals, it will be made on the basis of the proposal which best satisfies the intent of the Request for Proposal and any other factors considered in the best interest of ORT.

Successful bidder is responsible for any and all liabilities created by their staff, subcontractor or ORT employees/ guests.

No reimbursement will be made by ORT for any costs incurred by any bidder (pre-bid).

Each proposal shall state their bid is valid for a period of not less than sixty (60) days from the date of receipt.

ORT is also a recipient of Federal funds through grants awarded and administered by the Federal Transit Administration (FTA). As such, ORT must comply with all Arkansas and Federal regulations applicable to its operations, most of which appear in the FTA Program Guidance Circulars and as set forth in other documents including the Code of Federal Regulations.

Firms/individuals submitting proposals must be able to demonstrate their capabilities to successfully conduct the financial and compliance audits in accordance with generally accepted US auditing standards: "Government Auditing Standards" issued by the comptroller General of the United States, OMB circular A 128, "Audits of State and Local Governments"; the Single Audit Act of 1984, or any other applicable Federal or Arkansas regulations. Items of State compliance as they pertain to Ozark Regional Transit must also be addressed.

The firm/individual must also have the ability and willingness to provide post audit technical assistance as may be required by ORT or government.

ORT will accept proposals until 2:00 p.m. Central Standard Time on January 11th. Proposals received after this exact hour and date will not be considered. Timely proposals shall be returned to the bidder:

ORT Contact:

Mrs. Mindy Campbell, Chief Financial Officer
Ozark Regional Transit Authority
2423 E. Robinson Avenue
Springdale, Arkansas 72764

Envelopes containing proposals should be marked "Request for Proposal, Auditing Services". Three (3) copies of each proposal are requested to be furnished.

Proposals shall include, as a minimum, the following information, presented in a clear, comprehensive, and concise manner, to illustrate the firm's/individual’s qualifications, capabilities and expertise in providing the requested services.

Firm's/individual's name, business address, telephone number, and contact person.

Description of past experience in the transit industry and/or public sector in the provision of financial and compliance audit services similar to the scope of services required.

Demonstrated knowledge and understanding of the operations of public transportation corporations.

Identifying services that are included with the audit, including compliance certification and other filings.

ORT is not required to submit a 990 tax form.

Description of the qualifications and recent experience, directly applicable to the scope of services, of proposed personnel.

Any envisioned bidder costs subject to possible ORT reimbursement.

Download bid packet to continue with proposal.

Office Hours
Monday - Friday:
8AM - 5PM
Phone
(479) 756 - 5901
Fax
(479) 756 - 2901
Administration Office
2423 E Robinson Ave
Springdale, AR 72764
Email
ortinformation@ozark.org